Enhancing your publications with YUDUplus

YUDUplus lets you add more 'WOW' to your publications by letting you add video, audio, flash, additional links and more.

We have explained all the features in the YUDUplus editing/enhancing system below.

How to enhance your publications

Click on the publication/document that you wish to enhance in your library. This will take you to the item details page where you will see an 'enhance' button, under the thumbnail image or in the 'Actions' button on the left hand side. Once you click it, for security you will be asked to log in if you haven't already logged in.

You will then arrive at the YUDUplus enhancing tool - which will open in a new window. On the landing page you will see the title and image of the publication you have clicked to enhance and a quick explanation of the main navigation buttons. Obviously you can skip straight to the section you want from here - but we have written the help files below in the order that they appear on the site.



'Publishing' Page

The 'Publishing' page allows you to preview the changes you make before finally publishing it live. You must 'regenerate your preview' each time you make any amends/enhancements to the publication before you re-publish your document.

This will take a few seconds depending on the number of pages in your document. Once the link has refreshed, click on the link to see the latest changes.

Once you have reviewed the changes and are happy with them, click on 'Publish Edition' or 'Republish Edition' if you have published before. NOTE: If you have made changes and not pressed 'Regenerate Preview' those changes will not be included in the newly published/re-published document.

The document will now be published live on the YUDU Global server network. It can take up to 30 mins for the new version to populate across the web.

Each time you regenerate the preview, you will notice that the preview link is different each time. However the live link will always remain the same even after you have re-published/made changes - i.e. the one that your viewers see. This is important as you may have sent the link to other people or put it on your blog or website. You can update your document at any time and the reader will just see the latest version and you don't need to worry about changing the URL/ link.

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You can change the language of the reader window that your publication is displayed in. Simply select the language you wish from the drop down menu and the toolbar and user instructions will be changed on your publication. There are currently toolbars for English, French, Spanish, German, Italian, Dutch, Russian, Chinese, Japanese. e.g. if your publication is in Italian, change the reader window language to Italian so all the instructions and buttons are also in Italian.

Page Display mode

The standard display mode is double page spreads - where the reader will see two pages open at once, very much as you read a book or magazine. To set this so that only one page is shown at a time select 'SINGLE PAGE'. This is sometimes useful for Powerpoint presentations

Video Skins

If you are using video, YUDUfree allows you to select from a list of different ways to show your video - the video skin (or the frame that the video sits in). Click here to see the video skins catalogue to see what they look like.
Whichever skin you choose will apply to all videos in your publication.

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Background colours

Selecting the right colour for the background of your publication can make a big difference to the way it looks. We allow you to add a gradient/shading from top to bottom by picking the top colour and bottom colour. Start with the top colour and click on Toggle Colour Picker. A colour shaded box will appear with a rainbow bar on the right. Click on the rainbow bar to select a colour group and then click on the large square to select the exact colour you wish.
The colour you have selected is shown along with the colour reference number. This is a number used in design and familiar to Photoshop users. Aternatively if you know the reference colour number you want, just type it in.

Repeat the same process for the bottom colour.


As standard, your readers can send the link/URL of your publication by email to friends. This is a great way to increase your readership. If you do not want your readers to have this ability, simply uncheck the box.

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Subject line

You can edit the subject line of the email that will be sent out when your readers 'send to a friend'.

Message template

You can edit the HTML to alter the message that people will recieve. If you are unfamiliar with HTML, the standard message will probably be fine and it may be better not to edit the template. However, for those familiar with HTML, this feature gives you the opportunity to personalise the message. If your document is not in English you can insert a different language.
You may use the following placeholder values which will be substituted when the email is sent.

  • #from# = sender's email address.
  • #to# = recipient's email address.
  • #url# = the link being sent.
  • #comments# = the user's comments.

These placeholder values will be replaced with live information as soon as the user hits the send to a friend. You can use HTML tags in the template, but don't need to include HTML or body tags.

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Sharing sites

Built in to the publications reader window is a button to submit the publication to various sharing sites. If however you'd prefer your readers not to submit your publications to sharing sites, simply uncheck the relevant boxes.


Once you have made your changes/enhancements, you must press the 'SUBMIT' button to save them. If you navigate away from this page without pressing submit, you will lose all changes.

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My files

Click on 'My Files' from any of the editing windows.

The white box contains a list of all the files you have uploaded.

If it is the first time you open this page you will only see only the original file you uploaded.

This is held as a PDF on the system even though you may have uploaded a Word (.doc) or Powerpoint (.ppt) file. You can delete it, download it or reprocess it. Reprocessing is only used if there might have been some corruption of the file during processing, but this is very rare.

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File Upload

On the right hand side of the window is the File Upload Box.

Choose a file that you would like to use to enhance your document (e.g. a photo) by browsing your computer.

If you want to upload replacement pages or a new cover then select the Word, Powerpoint of PDF file that contains the pages. You can upload a complete new set of pages if you wish. Note that YUDUfree will not recognize Word .docx and Powerpoint .pptx files. If you files are in this format it is easy to re-save them in .doc and .ppt format on your computer and then upload them to YUDUfree. (Select 'save as' when saving your files)

The uploaded file will be displayed in the list and the page will be automatically be placed in the 'Holding tray' in the 'Edit pages' screen. Click on 'Edit pages' and scroll down to see the 'Holding tray'. You will then see the pages you have uploaded.

You can also upload a photograph to drop into your publication. This must be in JPEG or PNG format.

Audio clips must be in MP3 format. If they are in another format, there are many free programs that will convert you music or sound clips into MP3.

Flash files (.swf ) can also be inserted into YUDUfree publications - see our specifications.

Ensure they are created in Flash 8.

Video should be Flash Video (FLV). If your video is in another format, there are free online convertors to convert video to FLV (e.g. ZamZar.com)

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This page contains all of the controls needed to re-order, add new pages, remove pages and add links to each page.

To place pages in a different order, simply:

  1. Tick the checkbox under the page or pages you'd like you move,
  2. Choose where you want the page or pages to go by selecting the relevant drop down from the controls at the top of each section.

You will notice you can move a page or pages to the 'Holding tray'. The 'Holding tray' is a temporary page store and it is where you will find any pages that you have uploaded.

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Holding tray

Select pages in the same way as outlined above and add them to the publication. You can keep spare pages in the 'Holding tray' and they remain there until you delete them.

To delete pages, select the pages you wish to delete and click 'delete'.


Settings lets you start page numbers to match the publication. For example, an introduction may use Roman Numerals and the book starts 12 pages in from the front cover. You can use settings to correct this.

You can also set the look to allow for different page sizes.

Finally you can convert the page to a JPEG image. This is only used to fix an unusually formatted page in a PDF that is not displaying properly.

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Renumbering pages

Click on settings below the page thumbnail that is the true page 1. Check the box to re-label all subsequent pages starting from this page. If you are finished remember to press 'submit'

Page display

Set the vertical position of this page in the edition should your edition contain a mixture of page sizes including taller pages than this one.

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Page content

Tick the box to select a JPEG instead of SWF in the event that an error appears on a page.

All pages are converted into a vector image (SWF) to give sharper lines, clearer text and a smaller download size. However on rare occasions errors may appear in the vector version. If this happens, tick this checkbox to replace the vector version with a JPEG version.

Adding links, video, audio and more

Clicking on a page thumbnail or clicking on 'overlays' will open the overlay editing screen.

REMEMBER always click 'save all' at the bottom of the page when you have added or changed anything on the page before moving to the next page. Otherwise your changes will not be registered.

The YUDUfree editor displays a double page spread for you to see how the reader will see your changes.

On the left hand side are icons that you will use to edit the document. Click on the zoom magnifying glass and a slider will now display that gets you in really close. This is very useful when you are inserting web links on small text or pictures.

Click on the 'Cross' symbol to navigate around the page.
To help you, YUDUfree has created some short cut keys.

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Short cut keys

Alt key
Hold the alt key while dragging to copy an existing overlay.

Shift Key
Hold the shift key while dragging to lock a movement in an X or Y axis. This is useful when aligning links on contents pages.

'Z' Key
Press Z to zoom.

Space bar
When in zoom mode the space bar switches to pan mode.

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Adding content and inserting links & overlays

Select the Page symbol on the left of the page and decide where you want the content to go (position the cursor on the top left hand corner) hold down the mouse key and drag out a box that covers the area you want to link and release.
More options now display to the right of the pages.

Under the word 'overlay' select the type of insert you want to to place in this box. You have four options. Web link, Email, Page Link or Content. Content means audio, video, JPEG an PNG or Flash.

Web link
As above, use the outlining tool to drag open a box to highlight the area on the page you want to be 'live'.

Enter the URL or web address (i.e. www.destination.com) you want the reader to be taken to when they click on the link. If you have finished with this page click 'Save All'

As above, use the outlining tool to drag open a box to highlight the area on the page you want to be 'live'.

Enter the email address (i.e. info@yudu.com) you want the readers to send a message to when they click a link. If you have finished with this page click 'Save All'.

Page link
Use the outlining tool to drag open a box to highlight the area on the page you want to be 'live'.
Select the page number in the document you want the reader to go to when they click on the link. If you have finished with this page click 'Save All'.

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Adding pictures, audio, flash and video

Use the outlining tool to drag open a box to the size and location where you want your content to go. You can adjust the exact location by clicking on the up and down arrows under 'Size and position': this gives the X and Y coordinates and the width and height of the box.

With the 'File' button clicked, click the drop down arrow below the words 'Source File'. if you have uploaded photos (JPEG or PNG), Flash (.swf), Video (.flv) or Audio (MP3) you will see them in the drop down list.

If you have not yet uploaded the file you need to click on 'My Files' at the top of the page and upload your files.

From the list of files simply click on the one you need and the content will load into the selected box. You will see what it looks like immediately. Resize and move it around the page until you are satisfied.

The content will fit the size and shape of the box you select. Sometimes this can cause the image to be very distorted as the source file has a very different height and width. Click 'use content aspect ratio' to have the box automatically resize to suit the source file.

If you want to allow people to download your document for offline use, then activate 'saving offline' (see in 'Settings'). If yes, then you will probably want the content you add here to be seen offline too - ensure the 'Embed content offline' option is ticked. This is normally set to 'allowed'.

With video and audio, the play controls allow the reader to Play, Stop or Pause. If the 'autoplay' button is ticked then the video will play as soon as the page is turned. It will stop when the page is turned to the next page. Going back to the page with the video will start the video from where it was stopped.

You can stream in content from external sites by clicking 'Streaming/URL' under 'Source Types'. Enter in the address (URL) of the source.

Remember if the reader saves the publication and reads it offline then he/she will not be able to see the externally streamed content.

Flash is inserted in much the same way as video but will trigger automatically when the page is opened.

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Triggered content

For the more adventurous user, try out this great feature. If you are using video, you can hide the video skin and use a SWF button or JPEG/PNG image to trigger (ie start) the video. This allows you to use video without having to make space for the video on the page.

To use this feature, it is important to read the following rules.

  1. You will need to upload a video and the image or SWF file that you want to use as the visible trigger. This might be a photo or a button that says 'play video'.
  2. the 'Trigger image' must be placed on the same page as the video (the individual page not the opposite page on a double page spread)
  3. First place the video to the size and position you desire as per the 'content' instructions above.
  4. Next, place the 'trigger image' in position in the same way. The Trigger Content' will now show the video file that will be triggered when the 'trigger image' is clicked. Tick the check box to activate.

Note: you will still see the video on the page so that you can reposition it as you desire. However this will be invisible on the published edition.

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Save all

If you have finished editing, make sure you click 'Save all' before navigating away.

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